Privacy Policy

Yenem Engineering Services

At Yenem Engineering (Yenem) and BHT Group Pty Ltd (BHT), we are committed to treating the personal information
we collect in accordance with Australia’s privacy laws, including the Privacy Act 1988 (Cth). This policy sets out how
Yenem and BHT Group handle personal information.

This Privacy Policy does not apply to personal information that Yenem and BHT Group collect, for example employee
work/employment information.

Yenem and BHT Group may modify this Privacy Policy from time to time to reflect its current privacy practices.

What we collect:

– Names, job titles, contacts and address details
– Information in the form of identification documents (for example, passport, driver’s license)
– Tax file numbers and other government-issued identification numbers
– Date of birth and gender
– Bank account details
– Details of superannuation and insurance arrangements
– Educational qualifications, employment history, salary and referee reports
– Visa or work permit status
– Your Internet Protocol (IP) address
– Payment details and personal information about your spouse and dependants.

It may be necessary in some circumstances for Yenem and BHT Group to collect sensitive information about you for
recruiting purposes. Examples of the types of sensitive information that may be collected in such circumstances
include professional memberships, criminal record checks and health information.

How we collect personal information

Generally we collect your personal information from you directly (for example, when we deal with you in person or over
the phone, when you send us correspondence (including via email), when you complete a questionnaire, form or survey,
when you subscribe to our publications or when you use our website or our social media.

Sometimes it may be necessary for us to collect your personal information from a third party. For example, we may
collect your personal information from your employer where they are our client, from your personal representative,
another Yenem and BHT Group member firm or a publicly available record.

We may also collect personal information about you from your use of our websites and information you provide to us
through contact mailboxes or through the registration process on our websites.

Where you provide us with personal information about someone else

If you provide us with someone else’s personal information, you should only do so if you have their authority or consent
to provide us with their personal information. You should also take reasonable steps to inform them of the matters set
out in this Privacy Policy or any Privacy Collection Statement we give you.

Holding personal information

Yenem and BHT Group holds personal information in hard copy and electronic formats. We take security measures to
protect the personal information we hold, including physical (for example, storage of files in lockable cabinets) and
technology (for example, restriction of access, firewalls, the use of encryption, passwords and digital certificates) security
measures. We also have document retention policies and processes. In some cases, Yenem and BHT Group engages third
parties to host electronic data (including data in relation to the services we provide) on our behalf.

Yenem and BHT Group collects, holds and uses personal information for a number of purposes including:
  • to provide professional services
  • to provide technology services and solutions
  • to respond to requests or queries
  • to maintain contact with our clients and other contacts (including ex employees)
  • to keep our clients and other contacts informed of our services and industry developments
  • to verify your identity
  • for administrative purposes, including processing payment transactions
  • for recruitment purposes
  • for purposes relating to the employment of our personnel, providing internal services or benefits to our partners and
    staff and for matters relating to the partnership
  • when engaging service providers, other than Yenem and BHT Group member firms, contractors or suppliers relating
    to the operation of our business
  • to manage any conflict of interest or independence (including auditor independence) obligations or situations
  • to conduct surveys
  • seeking your feedback
  • to meet any regulatory obligations
  • as part of an actual (or proposed) acquisition, disposition, merger or de-merger of a business (including Yenem and
    BHT Group’s business) or entering into an alliance, joint venture or referral arrangement
  • to perform internal statistical analysis, including of our databases and website
  • for any other business related purposes.
The types of third parties to whom we may disclose your personal information include:
  • experts or other third parties contracted as part of an engagement
  • our service providers
  • our professional advisers
  • as part of an engagement, if you are a customer, an employee, a contractor or supplier of services to one of our
    clients, then we may disclose your personal information as part of providing services to that client
  • as part of an actual (or proposed) acquisition, disposition, merger or de-merger of a business (including Yenem and
    BHT Group’s business) or to enter into an alliance, joint venture or referral arrangement
  • Government or regulatory bodies or agencies, as part of an engagement or otherwise, (for example, the Australian
    Taxation Office).


Cookies and web beacons

Cookies and web beacons are used on some Yenem and BHT Group websites, primarily used to enhance your online
experience and to make our sites more useful and attractive to you.

Cookies are small text files placed on your computer when you first visit the site. Most browsers now recognise when a
cookie is offered and permit you to refuse or accept it. If you are not sure whether your browser has this capability, you
should check with the software manufacturer, your company’s technology help desk or your internet service provider.

A web beacon is a clear picture file that is placed on a website or in an email that is used to monitor the behaviour of a
user visiting the website or sending an email. When the HTML code for the web beacon points to a site to retrieve the
image, at the same time it can pass along information such as an IP address of the computer that retrieved the image,
the time the web beacon was viewed and for how long, the type of browser that retrieved the image and previously set
cookie values.

Your choices

You have several choices regarding your use of Yenem and BHT Group’s websites. In general, you are not required to
provide personal information when you visit our websites. However, if you apply to receive information about our
services, events and industry updates or wish to apply for a job, provision of certain personal information will generally
be required.

Links to third party websites

Yenem and BHT Group’s websites may contain links to third parties’ websites. Those other websites are not subject to our
privacy policy and procedures. You will need to review those websites to view a copy of their privacy policy.
Yenem and BHT Group does not endorse, approve or recommend the services or products provided on third party

Gaining access to personal information we hold

You can request access to your personal information, subject to some limited exceptions permitted or required by law.

Such request must be made in writing to the Yenem and BHT Group.

Please see ‘How to contact us’ for details.

Yenem and BHT Group may charge reasonable costs for providing you access to your personal information.

Keeping personal information current

If you believe that any personal information Yenem and BHT Group has collected about you is inaccurate, not up-to-date,
incomplete, irrelevant or misleading, you may request correction.

To do so, please contact Yenem and BHT Group and we will take reasonable steps to correct it in accordance with the
requirements of the Privacy Act.

How to contact us

If you have a query in relation to this Privacy Policy or you would like to notify Yenem and BHT Group that you no longer
wish to receive marketing material from us, access or correct your personal information or to make a complaint about
Yenem and BHT Group’s handling of your personal information, please contact:

This policy shall be reviewed annually and objectives communicated to all parties.